Getting Ready for Class
Computers in the offices of part-time faculty are typically shared by many users.
You are encouraged to save documents on these computers to the “F” network drive, an Internet drive that is specific to each user. You can log on to any computer on campus and access your “F” drive, which is backed up by ITS every day.
Full-time faculty (see FAQ for definition) are allocated a computer (desktop or laptop) by the university. If a computer is not already set up in your office upon your arrival, contact your Administrative Assistant.
Your email account should be automatically established once your contract is processed by HR (if it is not, please contact your department’s Administrative Assistant).
- To log in for the first time OR if you are unsure of your username or password and wish to reset them, you must visit my.lmu.edu and select “Reset Your Password”, then follow the instructions
- Thereafter, you can login directly at mail.lmu.edu.
- Note: The default email address for every person on campus is email@example.com. The password you establish on my.lmu.edu will be your password for all online accounts and network resources associated with LMU.
You also have a physical mailbox located in your department, which you should check regularly; please ask your Administrative Assistant where to find it and where to put outgoing mail.
Campus offices are equipped with Cisco IP Phones. To dial off-campus, you must first dial “9” for an outside line. If you are calling an on-campus number, you may dial “8” and the last four digits of the telephone number.
Part-time faculty members who share offices should check with the Administrative Assistant before setting up voicemail. Click here for instructions on how to set up and use voicemail.
my.lmu.edu is the main portal through which faculty gain access to all university accounts online, as well as university news, services and information.
Once you’ve logged in, click the link called “System Logins” in the upper right-hand corner and a drop-down menu will appear. The three most important systems you will need to access via this menu before your class begins are PROWL, myLMUconnect and ERes.
You will find your course schedule/location, your student rosters (with photos), your class counts and other student information within this system; click “Faculty Services” and select a choice from the menu. This is also where you will submit midterm deficiency and final grades.
myLMUconnect is LMU’s equivalent to Blackboard, a course management system where you can post documents and other content for your students, send them emails and announcements, and record their grades. You can login via “System Logins” on my.lmu.edu or directly via mylmuconnect.lmu.edu
NOTE: You must take steps to make your course’s page “available” to your students!
They cannot automatically access it, unless you:
Choose a course from the list on the right side of the main myLMUconnect page, under “Connect to My Courses”
On the left, under “Course Management” and “Control Panel”, click “Customization” then click “Properties”
Under “Set Availability”, click “Yes” then scroll down and click “Submit”
To post content for a class, choose a course from under “Connect to My Courses”, then click “Content” from the menu on the left. Next click “Build Content” and choose an option that best suits your materials.
You should use the library’s electronic reserve system, ERes, instead of myLMUconnect, to post copyrighted material for your courses to access. You can login via “System Logins” on my.lmu.edu or directly via eres.lmu.edu.
- NOTE: You must sign up for a password-protected account before logging in!
- Call or email Carla Cain (310-338-7695; firstname.lastname@example.org) to set up an appointment.
- Reserve Request Services Form
- Allow two weeks for the library to process your request
Photocopies / Scanning
See your Administrative Assistant for the location of departmental machines and for a personal copy code, which will let you make photocopies and scan documents that will be sent to your LMU email address. Usage is tracked, so you are encouraged to be frugal: Opt for scanning when possible, and copy only what you need (no student papers).
For help with setting up or troubleshooting any of the online accounts or network resources listed above, contact the Information Technology Services (ITS) Help Desk at email@example.com or 310.338.7777.
TEACHING PRACTICES AND POLICIES
TEACHING PRACTICES AND POLICIES
- YOUR SYLLABUS: You must provide your students with a syllabus that outlines the role and responsibilities that they will have in your course. The syllabus must include all the information outlined on the Syllabus Checklist, so be sure to consult it beforehand.
- Note: Certain disciplines or program areas will have additional items that are considered essential; make sure to check with your department chair or program director for specific syllabus requirements.
- You should distribute and review your syllabus with your students on the first day of class. You must also submit a copy of your syllabus to your department’s Administrative Assistant no later than the end of the first week of class.
- For a list of holidays observed by the university, please see the Calendar section of this site or the Academic Calendar
- Specific classroom meeting hours may be found in the online Schedule of Classes on PROWL; however, in general, three-credit hour classes meet either 50 minutes three times a week, 75 minutes twice a week, or 2.5 hours once a week. Students are expected to study 2-3 hours per week for every hour they spend in class.
- COURSE DESCRIPTIONS: You are expected to complete a one-page course description for each class you teach. Please utilize the Course Description Template. You may also view past examples here. A copy of each description must also be submitted to your department’s Administrative Assistant.
- OFFICE HOURS AND “CONVO” HOUR: You should keep two office hours per week for every course section that you teach. Please post these hours on your office door and note them in your syllabus. You are asked to schedule and distribute office hours for the convenience of students.
- Note: Each Tuesday and Thursday from 12.15-1.25 pm, the university observes Convocation or “convo” hour, a free period during which no classes or office hours are to be scheduled.
- YOUR CLASSROOM: You are strongly encouraged to visit your classroom before classes begin to ensure that it suits your needs. To request a change of classroom, fill out the Classroom Change online form.
- Various buildings on campus offer full multimedia support including built-in computers with Microsoft Office programs, DVD/VCR players, LCD projectors/screens and document cameras. To view a list of facilities and technology available in each classroom, please click here.
- For detailed instructions on how to use the various technology resources in the classroom, please consult the Classroom Technology User Guide
- The Classroom Management Office offers support and service for the technological equipment in LMU classrooms. Please contact them at 310.338.1735 or at firstname.lastname@example.org to report an issue with anything in a classroom or to request training on how to use classroom equipment.
- Note: Each classroom is supposed to be equipped with dry erase markers and erasers for the whiteboards, but these are often missing. Therefore, you should plan to bring your own markers to class, which you may procure, along with other necessary office supplies, from your department’s Administrative Assistant.
- YOUR STUDENTS: You can find out who your students are by logging into PROWL, selecting ‘Faculty Services’ and clicking on ‘Detail Class List’, ‘Summary Class List’ or ‘Photo Class Roster’.
- ENROLLMENT ISSUES: After the first week of class (i.e., once the add/drop period is over), only students who appear on your roster(s) in PROWL are enrolled in your course(s) and should be allowed in class. Please notify the Registrar’s Office at email@example.com if an enrolled student is missing from your roster or if a student on your roster has never attended class.
- ADD/DROP AND OVERRIDE POLICIES: Faculty members are unable to ‘add’ or ‘drop’ students from their course(s) at will. Overrides for admission to closed classes may only be given by Associate Deans, Department Chairs or their designees. The Registrar’s Office now also offers students a waitlist option for entry to closed courses. For more information on student registration, click here.
- AUDITING POLICY: “Crashing” or auditing courses is generally not allowed at LMU. Only in rare and exceptional circumstances and only with the authorization of the college dean are students allowed to audit a course.
- ATTENDANCE POLICY: The policy on student class attendance is within the discretion of the individual faculty member who is teaching the course. The policy should be announced during the first class meeting and stated clearly on the syllabus. Classes must begin and end at the scheduled time and no change in meeting times or places is allowed without the permission of the chair, the dean and the Registrar’s Office.
- WITHDRAWAL POLICY: You are urged to remind students that the date by which they must withdraw or apply for Credit/No Credit grading is on the Friday of the tenth (10th) week of the semester. Consult the academic calendar to determine the withdrawal date for a specific semester. A student may withdraw from a course by using the drop function in PROWL. After the deadline, and before the final day of classes, students may withdraw from courses only for medical or psychological reasons.
- OFF-CAMPUS FIELD TRIP POLICY: Each student must sign a Class Trip Release Form prior to the trip. Please consult with your Department Chair as you plan any off-campus event.
- DISABILITY SUPPORT SERVICES: The DSS Office assists students with special needs who require reasonable academic modifications, assistance or accommodations. Your students must provide you with documentation from this office if they require such arrangements in your course. All discussions of a student’s physical, learning, or psychological disability must remain confidential.
- ACADEMIC RESOURCE CENTER: You can refer your students who need additional tutoring to the ARC, which is located on the 2nd floor of Daum Hall.
- STUDENT COURSE EVALUATIONS: Near the end of each semester, packets of New Course Evaluation Form and instruction sheets will be distributed to your departmental mailbox. You must distribute the evaluations to your students by the deadline on the cover memo. Thereafter, you will receive a CD with scanned copies of the completed forms and a summary of relevant statistics that may also be reviewed by the dean and/or your chair.
- EXAMS AND GRADES
- CONFIDENTIALITY / STUDENT PRIVACY: Students grades and personal information must always remain confidential! Note that students and their records are protected by the Family Educational Rights and Privacy Act, or FERPA. You can review the FERPA guidelines for faculty in detail here, but the following is a brief list of “DON’T”s when it comes to your students:
- DON’T post their grades in public or link their names and SSN# in any public manner (this includes on attendance rosters!)
- DON’T leave graded material out for them to pick up in a stack they can sort through
- DON’T discuss their progress with anyone (including parents) without their written consent
- DON’T provide class lists to anyone for commercial purposes or provide assistance to anyone except university employees in finding a student on campus
If you are ever unsure about whether to give information out, do NOT give it out! Instead, contact the Office of the Registrar.
- GRADING POLICY: The policy on grading is within the discretion of the individual faculty member who is teaching the course. The policy should be announced during the first class meeting and stated clearly on the syllabus. You should provide a) a list of all activities or work that contribute to the course grade and the breakdown of the point value or percentage of each, and b) a grading scheme that relates the grade point computation to the overall grade in the course. Consult the Syllabus Checklist for more information on these requirements.
Note: LMU uses letter grades (with some + and – grades) to record a student’s overall course grades. Click to access the grade scale for undergraduates and the grade scale for graduate students.
- ACADEMIC DISHONESTY: Please familiarize yourself with the LMU Honor Code and Process and include a statement about the policy in your syllabus (see Syllabus Checklist for recommended wording).
As stated in the Bulletin, “LMU expects high standards of honesty and integrity from all members of its community.”Academic Dishonesty includes, but is not limited to, cheating or facilitating cheating, plagiarism, falsification of data, unauthorized access to computers or privileged information and improper use of internet sites or resources and other non-print media.
If you suspect academic dishonesty and a violation of the Honor Code, you must first notify and consult with the student regarding the suspected act.
If you then find that a violation has occurred, at your discretion you may assign one of several penalties, ranging from a warning (in the case of an unintentional violation) to a failing grade in the course (in the case of an intentional violation); however, it is essential that you consult and follow exactly the LMU Honor Code and Process as you proceed. This includes informing the student of your decision and of his/her right to appeal your decision.
You should also share any instances of academic dishonesty in your classes with your Department Chair or Program Director, and with BCLA Assistant Dean Cathy Machado at firstname.lastname@example.org or 310.338.2716.
Note: LMU does not subscribe to any online plagiarism detection service, such as Turnitin.com
- MIDTERM DEFICIENCY GRADES: LMU offers students notification of a deficient grade (C- or lower for undergraduates and B- or lower for graduate students) by the Friday of the seventh (7th) week of the semester so that they may either improve their performance or drop the course. (These notifications are not part a student’s permanent academic transcript.)
You will receive an email reminder in the two weeks before the due date of these grades. Please assess your students’ performance up to that point, then submit deficient grades via PROWL (under the “Faculty Services” menu, click “Enter Midterm Deficiency Grades”).
- FINAL EXAM POLICIES: Consult the Academic Calendar to determine the dates of finals week in a given semester, and consult the Final Exam Schedule to determine what day and time your course’s final exam will take place. Final exams are two hours in duration and occur in your regular classroom.
According to the LMU Faculty Handbook (Section 5, Part E, Point 1), “Final examinations may not be administered outside the scheduled times.” This includes administering exams early, i.e., during the last week of the semester. No student is allowed to take a final examination before the scheduled time; however, if a student is absent from the final exam or if s/he has three exams scheduled on the same day, s/he may be allowed to take the exam at a later date with the instructor’s approval (Section 5, Part E, Point 6).
Please file a copy of your final exam with your Administrative Assistant. If you wish to substitute a final paper or assignment in place of an exam, you must also file an explanation of the assignment with the Administrative Assistant.
You are required to retain final exams (or copies thereof) in a permanent file for five years following date of use. If you are leaving the University, please deposit these exams and your grade books with your Department Chair.
- GRADES OF INCOMPLETE: You may only assign an incomplete (I) if a student has completed at least 80% of the coursework, but you may also decline to assign the student a grade of incomplete altogether. An undergraduate student should bring you a “Petition to Request and Incomplete" form prior to final exam week from the Registrar’s Office, on which you may designate a default grade that will be entered on the student’s record if s/he doesn’t complete the remaining work by the end of the third week of the next semester. If you will not be teaching at LMU in the subsequent semester, please inform your Department Chair of any outstanding incomplete grades you’ve assigned.
- SUBMITTING FINAL GRADES: To submit your grades, log in to PROWL, click “Faculty Services” and then “Enter Final Grades.” Please complete your submission by the date posted on the Academic Calendar as the “Last day for instructors to submit final grades”.
- GRADE CHANGES AND APPEALS: Be very careful when computing and entering final grades, as grades once processed by the Registrar’s Office may only be changed in the event of an error by the instructor. If you do make an error you must obtain a Correction of Grade form from the Registrar’s Office, complete it with an explanation of the error and its correction, then submit it to your Department Chair for approval.
Except in rare instances, only the instructor, with the Dean’s approval, may change a final grade. If a student wishes to appeal their final grade in a course, s/he must first meet with the instructor no later than three weeks into the following semester, to review the reasons for the grade. If the instructor is unavailable or the discussion doesn’t resolve the problem, the student must request a meeting no later than the following week with the Department Chair and the instructor. If the instructor and the chair agree on the grade, the student may appeal to the dean by filing a written request within five days of the meeting. If the instructor and the chair disagree, the chair should automatically refer the student to the dean.
- PROBLEMS WITH STUDENTS, FACULTY OR STAFF: If you experience or witness any troubling behavior on the part of students, staff or fellow faculty and wish to report a complaint or ask for guidance about a difficult issue, please consult the LMU Resource Card to find the appropriate contact person.
- DISRUPTIVE OR THREATENING STUDENT BEHAVIOR: A student is considered disruptive when s/he engages in behaviors that interfere in a significant way with your normal teaching duties. These behaviors may be subject to disciplinary action and a student may be referred to the Office of Student Judicial Affairs if their behavior constitutes a violation of the Student Conduct Code.
Please familiarize yourself with the Disruptive Behavior Brochure, and the process for dealing with these behaviors that is outlined therein. You are also encouraged to include language about your expectations for classroom behavior on your syllabus (see Syllabus Checklist for recommended wording). In general, however, if disruptive behavior appears intimidating, threatening or escalating, you should immediately contact the Department of Public Safety (dial 222 from any campus phone).
- STUDENT PSYCHOLOGICAL SERVICES (SPS): You may find yourself with students who have serious psychological problems or who are in crisis that look to you for help. If you feel a student’s problems involve significant issues outside the academic realm, please refer these students directly to SPS and/or contact SPS to discuss the matter. For more information, please consult the Faculty and Staff Guide to Student Psychological Services.
- FACULTY/STUDENT DATING POLICY: “LMU prohibits consensual relationships of a dating, intimate and/or sexual nature between faculty or staff and any Student with whom the faculty or staff member is in a direct/power relationship. Furthermore, the University strongly discourages these consensual relationships even when no power relationship exists. This policy is rooted in the recognition that faculty– or staff–Student relationships may be inherently unequal and contain an element of superiority or power.”
- GRIEVANCE PROCESS: There is currently no grievance protocol in place for contingent faculty within the University; however, you may contact LMU’s Ombudsperson, Abbie Robinson-Armstrong (email@example.com, University Hall 4820, 310.338.7598). The goals of Ombuds Services at LMU are “to help employees identify underlying causes of problems, facilitate fair and respectful interactions, establish problem-solving options and foster informal resolutions.” Consultation with the Ombudsperson is voluntary, and is not a required step in any grievance process or organizational policy. Employees may call or visit the Ombudsperson at any time. No referral is necessary, and visits are confidential. For more information, visit http://ww.lmu.edu/diversity.
- DISCRIMINATORY HARASSMENT POLICY: The University is committed to providing an environment that is free of discrimination and harassment as defined by federal, state and local law, as well as by University policies.